Part-time Database Coordinator and Executive Assistant

January 3, 2024

Job Summary:
The Long Beach Public Library Foundation is seeking a part-time Database Coordinator and Executive Assistant to provide vital support to our organization. The role involves managing our donor database, ensuring data accuracy, and providing high-level administrative support to the Executive and CEO. The ideal candidate is detail-oriented, organized, and able to manage a variety of tasks in a fast-paced environment.

1.       Database Management, Function Support and Reporting

·         Maintain and update the organization’s donor database with accuracy and attention to detail

·         Enter new donor and gift information, update records, and ensure data integrity

·         Process credit card donations and approve and process gift batches in donor database

·         Generate reports and analyze donor data to support fundraising activities (campaign performance, ad hoc giving reports, etc.)

·         Generate mailing lists and donor honor rolls

·         Manage donor acknowledgement letter process

·         Serve as the donor database lead, e.g., team training and user access, researching solutions and improved functionality, and data uploads

2.       Administrative Support

·         Manage the Executive Director/CEO’s calendar, scheduling appointments and coordinating meetings

·         Prepare and distribute correspondence, reports, and presentations on behalf of the Executive Director/CEO

·         Coordinate travel arrangements and prepare expense reports

·         Serve as a primary point of contact for internal and external stakeholders, including board members, donors, and partners

·         Assist with event planning and coordination for organizational activities

·         Proven experience in database management and administration, preferably in a nonprofit setting

·         Strong attention to detail and commitment to data accuracy and integrity

·         Proficiency in database management tools, software, and MS Office suite

·         Excellent written and verbal communication skills with a professional demeanor

·         Ability to manage sensitive information with discretion and maintain confidentiality

·         Strong organizational and time management skills to manage multiple responsibilities effectively

·         Familiarity with nonprofit fundraising and donor management is a plus

About the Position: 

This part-time position requires a commitment to supporting the organization’s mission and a willingness to contribute to its growth and success.  The above job description outlines the basic responsibilities of the role. For a complete job description, please click here. 


$25-$30 an hour, commensurate with experience

To Apply: 
If you meet the qualifications and are excited about making a meaningful difference in our community, please submit your résumé, cover letter, and references to Eleazar Salazar at  We will accept résumés until the position is filled. No phone calls, please.

The Long Beach Public Library Foundation acknowledges that equal opportunity for all people is a fundamental human value. Each employee will be considered based on individual ability and merit without regard to race, color, age, religion, national origin, disability, sexual orientation, gender, or marital status.


To apply for this job email your details to

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