Development Coordinator

July 12, 2022
https://tnpsocal.org/wp-content/uploads/2022/06/WP-Banner-Template-for-job-posts-1280x640.png
  • Full Time
  • Carson

EXP

Job Type: Full-time, Non-exempt

Salary Range: $50,000 to $55,000

About the Organization:

EXP’s mission is to prepare students for a better life by helping young people gain experience, unlock doors and build the confidence they need to succeed in school, career and life.

EXP serves over 6,400 predominantly low to moderate income and first-generation high school students in Southern California through partnerships with industry and education to prepare young people for diverse career opportunities in high-wage and high-growth sectors. Through participation in EXP programs, students explore career opportunities in business, STEM and other emerging 21st Century careers, receive mentorship from industry experts and earn resume-worthy work experience through summer internships. EXP helps communities bridge the skills gap needed for employers to connect with the future workforce and youth to be prepared to compete in tomorrow’s workplace.

Summary of Position:

The Development Coordinator is responsible for supporting the overall success of EXP’s fundraising program. An integral member of the Development Team, the Development Coordinator organizes and implements fundraising support activities, including

maintenance of the donor database system; processing all gift revenues, logging gifts and coding gift records; queries and progress reports in support of fundraising goals and objectives; and the prompt processing and filing of donor acknowledgements.

The Development Coordinator is also responsible for providing administrative support to the Development team and assisting with planning and execution of development events. The Program Coordinator will have excellent, proven administrative and database abilities as well as

strong organizational and communications skills. The position requires a high level of computer competence and ability to work with a donor database (Bloomerang preferred) effectively. The Development Coordinator reports directly to the Director of Development. The job location is hybrid remote, with regular in-person office responsibilities.

Essential Job Functions

Gift Entry:

  • Enter all gifts, pledges, pledge payments and other contributed revenue financial transactions in the Bloomerang database with timeliness, accuracy, and attention to detail.
  • Work closely with Operations Department for reconciliation. Ensure all transactions received are recorded and adjust gift records as needed to balance with Finance at the end of each month.
  • Ensure contributions are entered according to donor designation, including the addition of gift solicitor, soft credit and other vital information for recognition and stewardship.
  • Prepare weekly and monthly reports as defined by the Director of Development.
  • Responsible for preparing gift receipts and acknowledgements, donor tax receipts, tributes, invoices and pledge reminders, and other gift related correspondence including acquiring proper signatures, printing letters, preparing envelopes, inserting and mailing.
  • Provide exceptional customer service to donors regarding receipt reprints, donations and other gift-related questions.

CRM/Donor Database Coordination:

  • Work closely with Development team to ensure data integrity.
  • Create and consistently maintain constituent records including populating appropriate data fields such as contact and employment information, update addresses and emails, constituent codes and other necessary updates as appropriate to maximize efficiencies
    in data reporting.
  • Maintain donor records including consistent gift entry, upload gift documentation, solicitations, acknowledgements, emails, and other correspondence to the donor database and digital files.
  • Maintain structure of fund, campaign and appeal codes; business rules, configuration rules, and all other set up functions and user system role modifications.
  • Provide training support to staff members as needed, on CRM processes and protocols.

Reports and Administrative Support:

  • Create fundraising and other data-driven reports as needed.
  • Coordinate in-house mailing list via list production and segmentation, mail merges, printing, postage, copying, and maintaining hard and digital files for direct mail appeals or special projects as requested such as event invitations or annual report.
  • Monitor and maintain inventory and ordering of office supplies for Development team, including letterhead, envelopes, postage and other collateral materials.
  • Assist the Director of Development with fundraising and cultivation events, including event logistics, invitations and rsvp list, revenue reports, event materials, attending events, and providing day-of support
  • Assist Director of Development in scheduling meetings, notes and minute taking, and other administrative functions.
  • Support development operations as needed with writing, proofreading and distributing routine correspondence and functions such as proposal cover letters, grants research, and funding reports as needed.
  • Offer general administrative support and event support to the Development team as
    needed.
  • Create and maintain department calendar of fundraising campaigns and activities, and take action-item notes at weekly department meetings

Candidate Requirements:

  • Bachelor’s degree preferred and will consider relevant work experience as a substitute
  • 2-4 years development experience
  • Significant donor database experience, Bloomerang is the current EXP donor database
  • Strong inter-personal and organizational skills
  • Excellent written and oral communication skills
  • Ability to work proactively in a team environment, collaborating across all departments
  • Able to interact seamlessly with all levels of the organization from volunteers to executives; including the Board of Directors
  • Ability to work under pressure, meet competing deadlines and positively adapt to change
  • Ability to work flexible hours, including some evening and weekends, both independently as a part of a team

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Requires a full range of body motion including handling and lifting, manual finger dexterity and eye-hand coordination. Involves standing and walking. Requires normal visual acuity and hearing.

EOE Statement:

EXP is committed to creating a diverse work environment and is proud to be an equal opportunity employer. EXP does not discriminate on the basis of race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law. We encourage individuals of all backgrounds to apply.

Benefits:

  • Competitive Salary, Medical Insurance, Paid Holidays, Paid Sick Time, Paid Vacation, 403(b) Retirement Plan, Flexible Spending Account for Pre-Tax Medical.
  • Access to Dental Insurance, Vision Insurance, Life Insurance, Short-Term and Long-Term Disability

How to apply: Please submit a cover letter and resume to Ms. Golnaz Fatemi, Business Manager at golnaz@expfuture.org

To apply for this job email your details to golnaz@expfuture.org

GET IN TOUCHSocial Media
Follow us for news, tips and much more