Development Associate

July 11, 2022

The Guidance Center



Location: Long Beach Office, 1301 Pine Ave. Long Beach, CA 90813

Classification/Status: Non-Exempt/ Full-Time – Starting Rate is $21.00 per hour

About The Guidance Center (TGC):

The Guidance Center is a private, nonprofit community agency incorporated in California in 1946. We operate four mental health service delivery sites in southeast LA County, including Long Beach, San Pedro, Compton, and Avalon (Catalina Island). The mission of TGC is to provide comprehensive mental health treatment to our community’s most disadvantaged children and their families struggling with mental illness and abuse, leading them toward a positive and productive future. TGC offers a competitive benefits package including medical, dental, vision, 403b with employer match, vacation, and 14 paid holidays. All employees must be vaccinated and have the booster against COVID-19 in accordance with applicable law. TGC will evaluate requests for exemption in accordance with applicable law.

Summary Statement:

The Development Associate position has an impact on the success of The Guidance Center’s development program and supports all sites located throughout Los Angeles County. This position supports development activities including donor cultivation and stewardship activities, gift processing, donor acknowledgement, database management and maintaining accurate records and information on donors and prospects. This position provides administrative support to the Chief Development Officer as needed. The Development Associate must understand and maintain confidentiality and exercise a common sense understanding in carrying out directions and/or instructions, both written and oral, and in the handling of routine, problems/situations. This position works independently with minimal supervision in order to manage several projects simultaneously.

Regular attendance is an important factor in employee’s job performance in order for The Guidance Center to maintain efficient operations. When employees are absent, schedules and commitments fall behind, and other employees may need to assume added workloads. Employees are expected to report to work and on time.


At least two years prior administrative experience, preferably fundraising/nonprofit related. Ability to prioritize workload, maintain confidentiality, and work well with others. Good customer relations and interpersonal skills. Excellent usage of spoken/written English grammar, including excellent proofreading skills. Must be flexible, willing to learn, capable of taking directions and working with

multiple levels of management.

Must have vehicle and maintain a valid CA driver’s license and automobile insurance, or other reliable transportation to travel to cities in Long Beach, San Pedro, Compton, or other areas in which the Center has business. Travel may also include travel by charter boat to the Island of Catalina in Avalon.

Intermediate-advanced skill in Microsoft Office programs, such as Word, Excel, Outlook, PowerPoint Publisher, Access or related database management software.

Duties (but not limited to):

  1. Assist in the planning and organizing of agency events, including administrative support for such events.
  2. Oversee gift contribution program by sending gift acknowledgements in a timely manner and ensuring compliance with IRS guidelines. Process and manage data entry of gifts within a timely manner.
  3. Assist with donor cultivation and stewardship activities.
  4. Attend various meetings and community events to represent and network on behalf of The Guidance Center.
  5. Maintain and keep current agency’s donor database, departmental filing system and perform database maintenance and clean-up projects to improve data integrity and database performance.
  6. Manage mailing lists for various agency projects (newsletter, events, fundraising campaigns)
  7. Assist with year-end fundraising efforts by preparing donor prospect reports and lists, and developing tax receipts.
  8. Assist with preparation of grant proposals and reports, including but not limited to copying and mailing proposals.
  9. Handle all administrative functions for the department, including telephones, processing and responding to department mail and inter-office correspondence; managing print collateral inventory, photo archives; and preparing invoices for payment. Compose and/or type

correspondence, reports, and other documents. Perform mail merges and assist with solicitation and other department mailings.

  1. Provide support for the Fund Development and Sunset Sip Event Committees of the Board of Directors as well as other meetings as requested. Coordinate and attend meetings, and transcribe and distribute minutes.
  2. Maintain agency promotional items and inventory. Manage requests for promotional items for outreach events.
  3. Schedule appointments for Chief Development Officer as needed.
  4. Provides backup support for designated administrative staff. Manage/create various types of

reports as directed.

  1. Track department expenses and assist with budget reconciliation.
  2. Work well under pressure; meet multiple and sometimes competing deadlines. Demonstrate ethical and cooperative behavior with staff, clients, visitors and others associated with The Guidance Center.

Equal Employment Opportunities:

The Guidance Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion (including religious dress and grooming practices), gender, sexual orientation, gender identity, national origin, age, disability, pregnancy (including breastfeeding and conditions related to breastfeeding), genetic information, marital status, ancestry or status as a covered veteran in accordance with applicable federal, state and local laws. The Guidance Center complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. We are firmly committed to maintaining a work setting in which people of diverse backgrounds and lifestyles may grow personally and professionally.

The Guidance Center expressly prohibits any form of unlawful employee harassment based on an individual’s race, ancestry, color, religion (including religious dress and grooming practices), national origin, marital status, sex (including sexual harassment and gender identity), sexual orientation, disability (physical or mental including HIV/AIDS diagnosis), pregnancy (including breastfeeding and conditions related to breastfeeding), medical condition (cancer and genetic characteristics), age (40 or over), military and veteran status, or exercising the right to any legally provided leave of absence in the application of any policy, practice, rule or regulation. Improper interference with the ability of The Guidance Center employees to perform their expected job duties is absolutely not tolerated.

How to Apply:

For immediate consideration, please submit cover letter and resume to

To apply for this job email your details to

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