Operations Coordinator

June 24, 2024
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Website California Conference for Equality and Justice

The Operations Coordinator at the California Conference for Equality and Justice is a key member
of the staff team, ensuring an efficient, clear and consistent operations infrastructure. The
Operations Coordinator reports directly to the Executive Director and works closely with the
Accountant and Development team.

RESPONSIBILITIES INCLUDE:
Financial (30%)
• Works in partnership with external accountant on ongoing basis to process check requests
per accountant’s direction
• Completes weekly Wednesday bank deposits and sends email communication with
deposit information to key staff
• Contacts partners to obtain past due payment on invoices
• Works with external accountant to reconcile monthly credit card statement
• Maintains fiscal files and paperwork, at direction of external accountant
• Supports external accountant with collecting information for external auditors for the
annual audit
• Coordinate all insurance requests (COI’s) and ensures that CCEJ’s insurance policies are
reviewed and renewed on an annual basis
• Coordinate contracts for space rental from external partner agencies.
Human Resources (25%)
• Conducts comprehensive on-boarding orientation for all new employees
• Conducts off-boarding processes for departing employees
• Maintains all organization-wide documents (main calendar, policy manual, etc.)
• Ensures legal compliance by monitoring and implementing applicable federal and state
requirements and maintaining accurate employee records
• Ensures compliance with workplace health and safety guidelines
• Acts as liaison between staff and Cal Non-Profits Human Resources Benefits provider
• Acts as liaison between staff and Mutual of America 403(b) provider
• Oversees all new hire recruitment efforts including job posting, monitoring candidate
applications and communicating with key staff
• Coordinates annual CCEJ’s employee handbook feedback process
• Research staff inquiries related to Human Resources
Technology/Building Operations (40%)
• Ensures a safe, secure and well-maintained facility that meets environmental, health and
security standards; works with all staff to maintain good organization and cleanliness of
office space
• Acts as point of contact for office building management and any office sub-tenants
• Develops and manages system for staff use of communal office space, including
emergency procedures
• Manages CCEJ’s phone and email systems
• Coordinates maintenance of phones, copiers and printers and computer/information
systems
• Coordinates with CCEJ’s IT Vendor to ensure that all IT systems and equipment are up-todate and in working order
• Orders and maintains administrative and program supplies
Organizational Support (5%)
• Coordinates the “CCEJ Store”, including managing inventory, communicating with
customers, and shipping orders.
• Coordinates internal staff events and as needed, community events

To apply for this job email your details to jobs@cacej.org

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